Summary: Hotel Management System is total product and software solution to most of the hotel and restaurants with a bar. It includes hardware components and company maintained software with a limited warranty period. This is an ideal solution for busy restaurants and hotels. Cashier can easily make the order to kitchen (KOT-Kitchen order token) and orders to bar (BOT-Bar order token) what the customer’s request. The kitchen and the bar receive the order as printed bill. The cashier authorized to put invoices and to make the reservations.

Sample of the bills :


 Contents of hardware:
1. Touch computer(CPU Intel processor, 2GB RAM, 15” touch monitor, Keyboard)
2. Back office computer(CPU Intel processor, 4GB RAM, 18.5” LCD monitor, Keyboard and the mouse)
3. 3 inches pos printers(3 units)
4. Cash drawer
5. HP laser printer
6. 4 Port Asus router
7. 30m network cables(cat 5e)
8. 4 port multi plug
9. 10 POS paper rolls
10. 2 UPS for computers
This proposal includes hardware for one cashier, one back office machine, one kitchen and a bar. The requirement can be changed according to the customer against the product price. Above mention hardware under one year warranty.

Product (SOFTWARE)Specifications :

11. KOT(Kitchen order token)
Chef receives the order place by cashier.
12. BOT(Bar order token)
Bar controller receives the order place by cashier.
13. Room management and reservations
Easily you can book rooms to the customers as their requirement. It shows the available rooms with booking dates.
14. Bottle management(25ml/50ml/125ml etc)
Cashier can sell a liquor bottle, can or less quantity. It automatically adjusts the total bottle stock.
15. User management
Hotel manager, cashier or temporary employees can have different user privileges in the software. As example hotel owner or the manager able to see the monthly sales report neither others. Password protected login authentication mechanism is in the system.
16. Invoice in Sinhala or English
Service charges add and without services charges for takeaway.
17. GRN-Good receiving note
This function enable to add new stocks.
It enables to Add GRN according to purchasing orders and review GRN history
18. Customer management
If you have specific or special customers you can have their information as loyal customers.
19. Stewart Management
You can allocate specific Stewart for each table or customer to serve and it reduce the waiting.
20. Table Management
Cashier can place the orders table wise.
21. Stock management
The system maintain the stores. The available functions are
 Insertion, edition & deletion of items
 Updating of unit prices & quantities etc…
 Item reorder level notifications
 Stock history review facility
 User defined item code
22. Supplier management
You can have a log and information of the suppliers of items, and it will connect with GRN
23. Data backup
For the security of data, the system facilitate you to take a system backup to your portable device. If any case when you lose the data, it will help to restore the software for previous version with full of data.
24. Item management
You can add unlimited number of items with prices and discounts.
25. Sells reports(daily, monthly or annually)
Easily you can generate the reports what you need and customized reports also available on your request.
26. Cheque management
You can have a log with cheque information and preview it anytime.
27. Reports
Following reports available to generate and customized reports also available.
Current stock report/ Item wise sales report/ Daily sales report /Monthly sales report

Competitive advantages:
1. Invoice print in Sinhala(සිංහල) or English(on request)
2. Best and the lowest price in Sri Lanka
3. Adjustments of software features available on request of the customer with extra fee.
4. Very Friendly user interfaces
5. One day training session
6. Excellent after sale service
7. Video demonstration

Price :600,000.00 LKR
* Prices can be varying due to requirements modification depending on the client’s business. * *40% initial payment is required to proceed with project.

Audience :
1. Pubs
2. Restaurants
3. Hotels
4. Food corners

Warranty :1 year

One year free maintain period is provided by the company and Commencing from the second year technical fee and the transport charges will add.